How to Send Files Securely and Reliably
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Have you ever asked yourself whether the files you send to other people by email are actually protected?
And how can you be assured of its confidentiality?
And... What are the odds that someone can reveal your private data?
Because obviously sending files has become almost an everyday action, whether it's sharing your private files with family, friends, or sending official documents to your colleagues. So the question of data security always hangs in the air and unconsciously appears in our heads every time we send files.
Especially when it comes to confidential documents, right?
So is there actually a way to protect it?
Yes, and we have few options for you here:
1. Protect your files with a password.
2. Use file transfer service with high privacy and security standards.
Files password protection
You can make your files virtually locked by encrypting them. With a bit of help from some software (there are some free options out there) and some learning how to encrypt data, you’ll be able to lock a desirable folder with all the files in it and send it via email to someone else to unlock on their end.
But wait, you should know something before digging into this option.
\When we said “to do some learning” we meant to go a little (or not) deeper in the technical process. People with little computer experience would probably face some problems on the way, either with unlocking a password-protected folder or locking it after they did some actions.
It means you can’t really be sure if they will password protect the document’s data before sending it back to you. So it’s a matter of time when troubles with secureness will happen.
File transfer service
In general, file sharing services are a good option if you need to send something quick and straightforward, often without necessarily having to sign up for a service.
But the great thing about emailing files on such platforms is that most of them have stable security and safeguard your intellectual property by encrypting each file you send.
On one of such platforms, JUMBOmail, all files sent through the site system are stored in the AWS storage service, and access to them is strictly limited only from the specific download page encrypted URL. So to access the files, just a simple link is needed.
If the recipient and sender preserve the link safely, your files are perfectly protected.
In case you need that extra level of security on JUMBOmail, you can:
- add high-end password protection to your emails. It’s a perfect option if you need to send, store and safeguard sensitive information in one place;
- limit the number of file downloads. Once the file is downloaded by the recipient, it will be auto blocked for further downloads;
- use the monitoring option to track who downloaded the files and when. Apart from being a great security feature, it is also a helpful process management tool, that gives you a transparent view of the file transfer status and confirmation that a specific recipient got your files.
When submitting files in the send form, click on the settings button in the lower left corner of the form and manage your security settings.
While we're on the subject, there's also a JUMBOmail Privacy & Cookie policy, that each user can easily explore whenever he has any concerns about the confidentiality and security of sent files.
So yes, if we’re talking about options to send files online securely, file sharing service can be hugely advantageous for both private and business purposes. Just choose the best one for yourself;)
11.08.2021
